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ACPHS Library Services: Policies

Library Space

To ensure the health and safety of the College community during the COVID-19 pandemic, Library Services has made evidence-based changes to how our physical spaces are accessed and utilized. We will continue to monitor the situation and will consider revisions to policies when it is deemed safe to do so.

  •     Use your Fob for entry during all hours of operations.

    •     Albany Campus: Enter through the gym-side entrance and exit through front door

  • Be prepared to show a current Share My Health green check mark upon your arrival.

  • To keep our community safe, scan the QR Codes on or near your seat to check-in and out of library seats and study rooms.
  • Cover you nose and mouth with an acceptable face-covering at all times.
  • Adhere to directional signs and other indicators for entering, exiting and moving about the library.
  • Follow respiratory hygiene and cough etiquette (i.e. cough or sneeze into tissue or elbow).
  • Follow hand hygiene.
  • Cleaning study spaces before and after use is strongly advised.

  • Study rooms are available to check out. Stop by the Service Desk to check out the key. 

  • Failure to comply with safety protocols may result in loss of library privileges.




Loan Periods & Renewals

Item Type Loan Period Renewal(s)
Circulating books & DVDs Three (3) weeks 1
Reserve books Two (2) hours, building use only 0
Study Room keys Three (3) hours 0
Peripherals Six (6) hours 0

Patrons can renew library items four ways*:

  • Online using our Library catalog
  • In person (the item does not need to be present)

If another person is waiting for material, it is not eligible for renewal. Reference items and print journals are non-circulating and must be used in the building.


You will be billed for any lost materials. Unpaid replacement costs for lost materials will result in a bar on your library account and restrictions on your ability to register for classes.


As a general policy, the Albany College of Pharmacy and Health Sciences Libraries do not purchase textbooks or add donated textbooks to the library collections.  An instructor may choose to place a personal copy of a textbook on reserve in the library for a specific course and the textbook will be returned to the instructor at the end of the course. If you’re not sure whether your professor has put your course’s textbook on reserve, search the Reserve Desk  to see what is available.

This practice is related to issues of space, resources, and mission.  Textbooks are quickly outdated, and acquisition would hinder our efforts to develop a collection of lasting value. 

For the purposes of this policy, a textbook is a book specifically designed to be used as the basis of a course of study.  They are typically designed for a semester-long course and often have a companion teacher’s edition.  Textbooks are commonly reissued in updated editions every year or two, and typically contain examples, problems, practice exams, etc.  Scholarly studies, works of literature, history, philosophy, and other types of texts may be required reading for a class but they are not considered to be textbooks as defined above.  Sometimes texts required for a course may already be part of the library’s holdings because they meet the criteria of the library’s general collection development policy, not because they are required for specific classes.

Please note that, as academic libraries generally do not purchase textbooks, they are not available on interlibrary loan. Library Services does not fill Interlibrary Loan requests for textbooks in current use at the College.  

The ACPHS Bookstore provides a rental service and sells new and used textbooks. 

If you have suggestions for items to be added to the library’s collection, we would love to hear from you.

Treatment of Library Materials & Equipment

All library materials and equipment should be handled with care. The person using them will be held responsible for any damage that occurs during their use. Please notify someone on the library staff if something is broken or damaged.

Study Rooms

Group study rooms are available in the Library during hours of operation. The following guidelines ensure fair and appropriate use of the study rooms:

  • Rooms are available on a first come, first served basis, and may be used by either groups or individuals. Keys can be checked out at the Service Desk.
  • A valid ACPHS ID is required to check out a room.
  • The check-out period is 3 hours.
  • The key is the sole responsibility of the user to whom it is checked out. The member of the group who checks out the key is also responsible for the group and the condition of the room.
  • If the key is not returned or lost there will be a replacement fee of $30.00
  • Study room users must maintain a moderate noise level - rooms are not soundproof, and loud talking disturbs other users in adjoining rooms and outside the rooms.
  • When leaving the room remove your trash, turn out the lights, lock & close the door, and then return the key to the Service Desk.
  • Failure to follow these rules may result in the immediate relinquishment of the room.

Food & Beverages

To reduce the risk of COVID-19 transmission, only covered beverages are allowed. Food is prohibited in the Library at this time. Please visit the dining facilities or use outdoor seating for dining purposes.

Anyone disregarding the Food & Beverages Policy will be asked to either dispose of their food/drink or leave the Library.


Those in the Library or Information Commons are expected to:

•        Keep all conversations to a minimum and use a hushed voice.

•        Silence cell phone ringers and not make or take calls within the library.

•        Conduct social conversations outside of the library.

•        Keep the music down - even when using headphones.

•        Self-police noise levels as much as possible. Ask others who are being disruptive to quiet down. If disruptive patrons do not stop patrons should let a library staff member know.

Personal Possessions

For your safety and the safety of others, do not leave personal belongings unattended. The Library and Information Commons are not responsible for any lost or stolen personal items. Immediately notify UHA Public Safety of all thefts by calling (518) 244-3177 in Albany and (603) 494-4617 in Vermont.


At this time the ACPHS Library and Information Commons are open for use by students, faculty, and staff.  Researchers and scholars not affiliated with the College who have an interest in our collections should contact the Library.