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ACPHS Library Services: Policies


Loan Periods & Renewals

Item Type Loan Period Renewal(s)
Circulating books (students and staff) & DVDs Three (3) weeks 1
Circulating books (faculty) Three (3) months 1
Reserve books Two (2) hours, building use only 0
Study Room keys Three (3) hours 0
Peripherals Six (6) hours 0

Patrons can renew library items four ways*:

  • Online using our Library catalog
  • In person (the item does not need to be present)

If another person is waiting for material, it is not eligible for renewal. Reference items and print journals are non-circulating and must be used in the building.


You will be billed for any lost materials. Unpaid replacement costs for lost materials will result in a bar on your library account and restrictions on your ability to register for classes.

Treatment of Library Materials & Equipment

All library materials and equipment should be handled with care. The person using them will be held responsible for any damage that occurs during their use. Please notify someone on the library staff if something is broken or damaged.

Study Rooms

Group study rooms are available in the Library during hours of operation. The following guidelines ensure fair and appropriate use of the study rooms:

  • Rooms are available on a first come, first served basis. Group study rooms are designated for group work, not individual study. A minimum of two individuals must be present to check out a key at the Library Service Desk.
  • A valid ACPHS ID is required to check out a room.
  • The check-out period is 3 hours.
  • The key is the sole responsibility of the user to whom it is checked out. The member of the group who checks out the key is also responsible for the group and the condition of the room.
  • If the key is not returned or lost there will be a replacement fee of $30.00
  • Study room users must maintain a moderate noise level - rooms are not soundproof, and loud talking disturbs other users in adjoining rooms and outside the rooms.
  • When leaving the room remove your trash, turn out the lights, lock & close the door, and then return the key to the Service Desk.
  • Failure to follow these rules may result in the immediate relinquishment of the room.

Food & Beverages

  • Certain food and drink items are allowed in the Library if consumed responsibly.
  • Patrons are expected to clean up after themselves, discarding trash in appropriate containers and notifying staff immediately of any spills.
  • Food is limited to snack or wrapped items which are consumed individually. No group meals, fast food, or open plates of food are allowed.
  • Drinks are limited to those in closed containers such as covered cups, soda cans, or water bottles.
  • No alcoholic beverages are permitted.
  • Anyone disregarding the food policy will be asked to either dispose of their food/drink or leave the Library.


Those in the Library are expected to:

•        Keep all conversations to a minimum and use a hushed voice.

•        Silence cell phone ringers and not make or take calls within the library.

•        Conduct social conversations outside of the library.

•        Keep the music down - even when using headphones.

•        Self-police noise levels as much as possible. Ask others who are being disruptive to quiet down. If disruptive patrons do not stop patrons should let a library staff member know.

Personal Possessions

For your safety and the safety of others, do not leave personal belongings unattended. The Library is not responsible for any lost or stolen personal items. Immediately notify UHA Public Safety of all thefts by calling (518) 244-3177.


ACPHS Libraries are primarily for use by students, faculty, staff and other members of the Albany College of Pharmacy and Health Sciences community.  Researchers and scholars not affiliated with the College may utilize the library's collections under the guidelines set forth below.

Visitors may gain permission to access the library weekdays between 8am and 4:30pm.

It is essential for visitors seeking to utilize the library to:

  • Make an appointment with Library Staff at least 24 hours in advance. 
  • Demonstrate a need for resources not otherwise available from public sources.
  • Check in at the User Services Desk upon arrival and departure.
  • Present appropriate photo ID to a member of the Library Staff.
  • Abide by all rules and regulations established by the College.

The library reserves the right to restrict or modify guest access during times of peak library use or enhanced security.