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ACPHS Library Services: Policies

Food & Beverages

  • Certain food and drink items are allowed in the Library and Information Commons if consumed responsibly.
  • Patrons are expected to clean up after themselves, discarding trash in appropriate containers and notifying staff immediately of any spills.
  • Food is limited to snack or wrapped items which are consumed individually. No group meals, fast food, or open plates of food are allowed.
  • Drinks are limited to those in closed containers such as covered cups, soda cans, or water bottles.
  • No alcoholic beverages are permitted.
  • Anyone disregarding the food policy will be asked to either dispose of their food/drink or leave the Library or Information Commons.


Those in the library are expected to:

  • Keep all conversations to a minimum and use a hushed voice.
  • Silence cell phone ringers and not make or take calls within the library.
  • Conduct social conversations outside of the library.
  • Keep the music down - even when using headphones.
  • Talk quietly when using a study room as the walls are not sound proof and voices do carry.
  • Self-police noise levels as much as possible. Ask others who are being disruptive to quiet down. If disruptive patrons do not stop patrons should let a  library staff member know.

Personal Possessions

Do not leave personal belongings unattended. The Library and Information Commons are not responsible for any lost or stolen personal items. Immediately notify UHA Public Safety of all thefts by calling (518) 244-3177 in Albany and (603) 494-4617 in Vermont.

Treatment of Library Materials & Equipment

All library materials and equipment should be handled with care. The person using them will be held responsible for any damage that occurs during their use. Please notify someone on the library staff if something is broken or damaged.

Computers & Tablets

Albany College of Pharmacy and Health Sciences students who are registered library patrons in good standing may check out a tablet (iPad) and/or peripherals (i.e. power cords, Ethernet cords, computer mice etc.).


Tablet Loans

iPads may be checked out by Albany College of Pharmacy and Health Sciences faculty, staff, and students with a current ACPHS ID card, who maintain a valid library account in good standing, and who read, agree to, and sign the iPad Loan Agreement. iPads can be checked out for 4 days. The loan period for iPads on reserve is 3 hours. All iPads must be returned directly to a library representative at the User Services Desk.


Peripheral Loans

Network cables, power supplies, headphones and mice are also available for loan. The loan period for these items is 6 hours (no renewals).



Tablets and peripherals are to be returned on time and intact to the User Services Desk. The Library and Information Commons are not responsible for files remaining on the disk once a laptop is returned, or for any loss or damage to a user's files during the loan period.


Loss or Damage

Students are responsible for the full replacement cost if the computer or any peripherals charged out to them are lost and the full repair cost if the computer or any peripherals are damaged. Damage or loss charges will be applied to the student's College bill.



You are responsible for the iPad charged out to you. IPads should not be left unattended at any time. Any loss or damage should be reported to a library staff member immediately.


Desktop Computers

  • Library computers are for use by ACPHS faculty, staff, students and other members of the ACPHS Community. 
  • Use of library computers and resources for academic purposes has priority over non-academic purposes.
  • A 15-minute time limit may be imposed when others are waiting for library computers.
  • Users must comply with the ACPHS Computer Policy.


Proper Care and Use

All computers are delicate electronic devices and require certain care to ensure proper operation.

Additional policies regarding the proper use of ACPHS computers can be found in the Albany College of Pharmacy and Health Sciences Computer Policy which is located in the Albany College of Pharmacy and Health Sciences Student Handbook.


As a general policy, the Albany College of Pharmacy and Health Sciences Libraries do not purchase textbooks or add donated textbooks to the library collections.  An instructor may choose to place a personal copy of a textbook on reserve in the library for a specific course and the textbook will be returned to the instructor at the end of the course. If you’re not sure whether your professor has put your course’s textbook on reserve, search the Reserve Desk  to see what is available.

This practice is related to issues of space, resources, and mission.  Textbooks are quickly outdated, and acquisition would hinder our efforts to develop a collection of lasting value. 

For the purposes of this policy, a textbook is a book specifically designed to be used as the basis of a course of study.  They are typically designed for a semester-long course and often have a companion teacher’s edition.  Textbooks are commonly reissued in updated editions every year or two, and typically contain examples, problems, practice exams, etc.  Scholarly studies, works of literature, history, philosophy, and other types of texts may be required reading for a class but they are not considered to be textbooks as defined above.  Sometimes texts required for a course may already be part of the library’s holdings because they meet the criteria of the library’s general collection development policy, not because they are required for specific classes.

Please note that, as academic libraries generally do not purchase textbooks, they are not available on interlibrary loan.   Library Services does not fill Interlibrary Loan requests for textbooks in current use at the College.  

The ACPHS Bookstore provides a rental service and sells new and used textbooks. 

If you have suggestions for items to be added to the library’s collection, we would love to hear from you.

Study Rooms

Group study rooms are available in the Library and Information Commons during their hours of operation. The following guidelines ensure fair and appropriate use of the study rooms in the Library and Information Commons.

  • The rooms are provided for groups of 2 or more individuals for the purpose of studying and meeting and are not intended for individual use.
  • Keys to the rooms are checked out at the Service Desk on a first-come, first-served basis.
  • A valid ACPHS ID is required to check out a room.
  • There is a 3-hour limit per group and the room must be occupied during this time. Renewals are possible only if no other group is waiting for the room and may be requested only at the conclusion of the 3-hour loan period.
  • The key is the sole responsibility of the user to whom it is checked out. The member of the group who checks out the key is also responsible for the group and the condition of the room.
  • If the key is not returned there will be a replacement fee of $30.00
  • Group study room users must maintain a moderate noise level - rooms are not soundproof, and loud talking disturbs other users in adjoining rooms and outside the rooms.
  • When leaving the room remove your trash, turn out the lights, lock & close the door, and then return the key to the Service Desk.
  • Failure to follow these rules may result in the immediate relinquishment of the room.





ACPHS Libraries are primarily for use by students, faculty, staff and other members of the Albany College of Pharmacy and Health Sciences community.  Researchers and scholars not affiliated with the College may utilize the library's collections under the guidelines set forth below.

Visitors may gain permission to access the library weekdays between 8am and 4:30pm.

It is essential for visitors seeking to utilize the library to:

  • Make an appointment with Library Staff at least 24 hours in advance. 
  • Demonstrate a need for resources not otherwise available from public sources.
  • Check in at the User Services Desk upon arrival and departure.
  • Present appropriate photo ID to a member of the Library Staff.
  • Abide by all rules and regulations established by the College.

The library reserves the right to restrict or modify guest access during times of peak library use or enhanced security.